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Denmark-Copenhagen: Health and safety consultancy services

2020/S 039-093472

Contract notice – utilities

Services

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses
Official name: Metroselskabet I/S
National registration number: 30823699
Postal address: Metrovej 5
Town: København S
NUTS code: DK01
Postal code: 2300
Country: Denmark
Contact person: Carsten Larsen
E-mail: procurement@m.dk
Telephone: +45 72424874

Internet address(es):

Main address: http://www.m.dk

I.1)Name and addresses
Official name: Hovedstadens Letbane I/S
National registration number: 36032499
Postal address: Metrovej 5
Town: København S
NUTS code: DK01
Postal code: 2300
Country: Denmark
Contact person: Carsten Larsen
E-mail: procurement@m.dk
Telephone: +45 72424874

Internet address(es):

Main address: http://www.m.dk

I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: https://app.byggeprojekt.dk/public/1557-Framework_Agreement_OHS_Consultancy_Services
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.byggeprojekt.dk
I.6)Main activity
Urban railway, tramway, trolleybus or bus services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework Agreement Occupational Health and Safety (OHS) Consultancy Services

II.1.2)Main CPV code
71317210
II.1.3)Type of contract
Services
II.1.4)Short description:

Metroselskabet I/S and Hovedstadens Letbane I/S (hereinafter named the client) put framework agreements with several economic actors out to tender on different areas of services.

The present contract notice relates to the area OHS consultancy services.

II.1.5)Estimated total value
Value excluding VAT: 4 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
80550000
79417000
80330000
71317200
II.2.3)Place of performance
NUTS code: DK01
Main site or place of performance:

Mainly at the Clients address or the consultants home address, but also at the Clients constructions sites.

II.2.4)Description of the procurement:

The Client have entered into several framework agreements on different areas of services. Each area is put out to tender in a separate contract notice. The present comprises the area OHS consultancy services.

The consultant’s services are generally considered to complement existing activities and policies, as the Client has worked actively on enhancing its approach to OHS in recent years.

This journey started in 2016 when it was decided to take stock of safety culture and performance, which revealed that, while the Client’s projects generally performed slightly better than the industry average in Denmark at the time, there was untapped potential for improving safety conditions.

By engaging with executives in the oil and gas sector, which in recent decades has undergone extensive change in its safety culture and performance, a need for improvement was identified. This was driven by a realisation that the Client wants to perform markedly better than in line with the industry average, as the construction industry in Denmark leaves significant room for improvement.

Since then, several policies and programmes aimed at improving safety performance have been introduced – all of which are encompassed by the Client’s OHS strategy. These activities build on the general assumption that a strong safety culture is a prerequisite for ensuring lasting advances in safety performance.

The framework agreement covers all services relating to the Client’s OHS responsibilities in general and to the implementation and support of the Client's OHS strategy specifically. The Client’s OHS responsibilities primarily relate to the following:

— risks and safety in the construction of the Copenhagen Metro and the Greater Copenhagen Light Rail,

— risk mitigation in the design of new lines,

— employee safety during maintenance and upgrading of existing lines,

— safety and mental health in the Client organisation.

For further details on the services and for the Clients OHS strategy please refer to the tender document ‘Scope of Services’.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

Task ordered before the end of the framework agreement shall be finalised also after the end of the framework agreement.

No task can be ordered after the end of the framework agreement.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 8
Objective criteria for choosing the limited number of candidates:

The tenderers will be selected based on the informations on references for solved task similar to the ones put out to tender among the applicants, which fulfils the minimum requirement in section III.1.2) and III.1.3) and have submitted a filled in, signed and dated European Standard Procurement Document (ESPD). The relevance of the experience in the references and the amount of relevant experience documented by the references will form basis for the evaluation and selection. It will be assessed positively if the references document solid experience with changing a safety culture similar to the ongoing change at the Client. It will further be assessed positively if the references document experience with other areas of business than the construction industry in relation to an intensive turnaround of the safety culture and safety performance.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

Information on the applicants below mentioned economic key figures for the last 3 years (if available) need to be filled in section IV.B in the ESPD:

— general yearly turnover,

— financial ratio: solidity,

— other economic and financial requirement: result after taxation and equity.

Formalities:

If the application is submitted by a consortium an ESPD is required for each member of the consortium. Further a description of the roles of each member and an argumentation for the need of the consortium need to be filled in section II.A in the ESPD.

If the applications is based on a third party; the third party need to fill in section IV.B in the ESPD.

Minimum level(s) of standards possibly required:

The equity are not allowed to be negative in the last available financial report.

The result after taxation are not allowed to be negative in all of the last 3 available financial reports.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Up to 5 references may be filled in the section IV.C of the ESPD.

For each reference the following information is required:

— description of the task solved,

— information on approximately number of hours spent on the task by employees engaged by the applicant at the time for applying for pre-qualification,

— description of the role of the applicant,

— description of the services provided by the applicant,

— the fee for solving the task,

— the name of the Client and contact information for a contact person in the Clients organisation.

MS/HL reserves the right to contact the contact person mentioned above.

Formalities:

If the application is submitted by a consortium an ESPD is required for each member of the consortium. Further a description of the roles of each member and an argumentation for the need of the consortium need to be filled in section II.A in the ESPD.

If the applications is based on a third party; the third party need to fill in section IV.C in the ESPD.

Minimum level(s) of standards possibly required:

For each reference at least one of the key persons involved in solving the task need to be engaged by the applicant at the time for applying for pre-qualification

III.1.4)Objective rules and criteria for participation
List and brief description of rules and criteria:

The applicant need to fill in, sign and date an ESPD. Using the ESPD system please import an XML-file from www.byggeprojekt.dk. Access to the system are available after registering via the link in section I.3) of the present contract notice.

The applicant need to fill in section II to V and date and sign section VI of the ESPD.

An ESPD is needed for each member of a Consortium, cf. section III.1.2) and III.1.3).

A third party need to fill in an ESPD in accordance with section III.1.2) and III.1.3) and date and sign section VI.

The application need to be submitted via www.byggeprojekt.dk.

III.1.5)Information about reserved contracts
III.1.6)Deposits and guarantees required:

None.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

For payment of fee please refer to the ‘draft framework agreement’.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If the applicant is a consortium (group of economic operators) the members will be asked to be responsible in solidum, cf. ‘Instruction to Tenderers’, appendix C.

III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

The Clients ‘Code of Conduct’ will form part of the framework agreement.

The holders of a framework agreement will be obliged to fulfil a social clause, cf. ‘draft framework agreement’.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 23/03/2020
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 05/04/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Danish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

The framework agreement is expected to be put out to tender again in 7 years time — to be able to have a new framework agreement before the end of the one put out to tender now.

VI.2)Information about electronic workflows
Electronic ordering will be used
VI.3)Additional information:

In relation to section IV.1.4) please be informed that the Client reserves the right to award the framework agreement based on the initial tenders, cf. the ‘Instruction to Tenderers’.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Klagenævntet for Udbud
Postal address: Nævnenes Hus, Toldboden 2
Town: Viborg
Postal code: 8800
Country: Denmark
E-mail: klfu@naevneneshus.dk
Telephone: +45 72405708

Internet address: https://erhvervsstyrelsen.dk/klagenaevnet-for-udbud

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

In accordance with Act No 593 of 2.6.2016 om Klagenævn for Udbud (Review body) the following deadline for review is applicable:

Review in relation to not being selected as a tenderer — 20 calendar days calculated from the day after the Clients submission of the decision on selection of tenderers, cf. the act § 7 stk. 1.

Review in relation to other issues: 6-month calculated from the day after the Clients submission of the decision on awarding the framework agreement, cf. the act § 7, stk. 1, No 3.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Konkurrence- og Forbrugerstyrelsen
Postal address: Carl Jacobsen Vej 35
Town: Valby
Postal code: 2500
Country: Denmark
E-mail: kfst@kfst.dk
Telephone: +45 41715000

Internet address: http://www.kfst.dk

VI.5)Date of dispatch of this notice:
21/02/2020

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