Denmark-Vodskov: Repair and maintenance services
Contract notice – utilities
Section I: Contracting entity
Section II: Object
Major Overhaul of HP-IP0 Turbine
This procurement procedure concerns the award of a contract regarding the execution of a major overhaul of the 410 MW Alsthom GEC HP-IP0 steam turbine at Nordjyllandsværket uni 3 (NJV3) in 2021. The execution and the award of the contract require tenderers, who are able to complete a major overhaul of the turbine, including the following main scope of supply:
— major overhaul of the HP-IP0 turbine,
— commissioning of the unit, including vibration measurements and verification tests, and
— supply of new spare parts.
It is a requirement for the contractor to have access to a workshop for possible repair activities. This applies to both planned work ‘Basic Scope of Supply’, options and any extra unforeseen work that needs to be performed after fact findings and NDT.
It is important that the tenderer is aware that long transportation time constitutes a significant risk to the time schedule for the major overhaul.
A major overhaul of the 410 MW Alsthom GEC HP/IP0 steam turbine at Nordjyllandsværket unit 3 (NJV3) is needed in 2021 in order to ensure reliable, safe and efficient operation of the unit and to provide district heating. The unit was commissioned in 1990 and is expected to be decommissioned at the latest in 2028.
The unit is expected to be out of operation from ultimo May, 2021 and the major overhaul must start immediately after the cooling down period.
The scope of supply includes the following main activities:
• the basic scope of supply consists of:
— major overhaul of the HP/IP0 turbine including inspection of crossover pipes;
— commissioning of the unit including vibration measurements and verification tests;
• optional scope of supply (see II.2.11) for more details) which consists of:
— options that can be ordered before the outage;
— options that can be ordered during the outage based on fact-findings and evaluations;
• additional supply which can consist of:
— extra works, which can be based on a fixed price or the contractors hourly rates;
— refurbishment of used components, supply of new spare parts or machining of components;
• basic deliveries and tasks:
— delivery of spare parts;
— delivery of tools not available at NJV;
— delivery of consumables;
— on-site and off-site transport;
— erection and dismantling of scaffolding;
— removal and assembly of insulation;
— cleaning and blasting of components;
— perform NDT;
— reports and documentation.
Please see the technical specification for a more detailed description of the scope of supply.
Please see the Instructions to tenderers, the contract draft and the general conditions for more information regarding the commercial terms and conditions.
The limitation of candidates will be based on an evaluation of which candidates have documented the most relevant previous deliveries compared to the elements described in section II.1.4) and II.2.4). The evaluation of this will be made based on the information of technical ability described in section III.1.3).
In this evaluation references showing previous experiences with all or the majority of the elements described A) – C) will be weighted more positively than other references.
If the candidate only has experiences with part of the elements, demonstrating experience with parameter A) will be evaluated more positive than references demonstrating experience with parameter B). References demonstrating experience with parameter B) will be evaluated more positive than references demonstrating experience with parameter C).
A. References of experiences with performed major overhauls on high temperature steam turbines i) above 200 MW, ii) where the candidate has been overall responsible for the execution of the overhauls and re-commissioning of the units and iii) particularly if it is similar types of steam turbines as the HP/IP0 turbine.
B. References of experiences to the extent that they are comparable with the specified scope, cf. clause II.1.4) and II.2.4). showing a particularly
(i) high level of understanding for the personal safety and plant security; and
(ii) experience in handling unforeseen fact findings turbine balancing and turbine alignment during overhauls.
C. References of experiences to the extent that they are comparable with the specified scope, cf. clause II.1.4) and II.2.4). with supply of all the necessary spare parts for
(i) steam turbines with high steam temperature; and
(ii) been responsible for coordination with subcontractors.
The evaluation will overall be based on a total of 5 (five) references for each candidate, however, the purchaser will initially look upon the 2 (two) best references from each candidate. If 2 (two) or more candidates have achieved identical evaluations based on the best 2 (two) references the purchaser will then focus on the quality and number of the remaining references.
Please note that any ambiguities and/or incomprehensibilities in the information submitted under section III.1.3) may be regarded negatively in the evaluation when selecting the limited numbers of candidates.
The selection of candidates will be based on the information that the candidates have specified in the European Single Procurement Document (ESPD).
Optional scope of supply as stated in Appendix 2: Tender List and Appendix 9: Optional Spare Parts. For the optional scope of supply, the tenderer is to provide fixed prices, delivery times and possible impacts to the time schedule. The optional scope of supply can be ordered before the outage or during the outage based on fact-findings and consists of the following critical supplies:
• high-speed balancing of rotor;
• new turbine blades;
• repair of diaphragms;
• machining of inner casing split line flange and diameters;
• alignment of the entire turbine shaft line.
Please see the technical specification section 4 (four) to get an overview of all possible options and for a more detailed description of the options.
Extra scope of Supply based on fact-findings, visual inspections and NDT after dismantling will most likely be needed. Any extra work identified is to be agreed with the Purchaser in writing. The extra scope of supply can be based on a fixed price or the contractors hourly rates and consist of e.g.:
• refurbishment of used components, supply of new spare parts or machining of components;
• welding and repair of erosion damages;
• welding and grinding of cracks.
The cost is to be agreed upfront with the purchaser.
The list is not exhaustive.
Section III: Legal, economic, financial and technical information
The candidate must submit information on the candidate’s annual turnover for the last 3 (three) financial years. The information shall be stated in the European Single Procurement Document (ESPD), Part IV.B ‘General yearly turnover’.
In the event the purchaser requires documentation for the above the candidate must provide the 3 (three) latest audited annual financial reports. If these are not in English or Scandinavian, the candidate is asked to also provide a resume in English.
Reference is made to section VI.3) with regard to the candidates's possibility of relying on the capacity of other entities.
The candidate must have achieved an annual turnover of at least EUR 3 000 000 in each of the preceding 3 (three) financial years. If the turnover is not stated in said currency, the purchaser will calculate the turnover based on the official exchange rate on the date this notice was published.
The candidates must provide the following in the European Single Procurement Document (ESPD) section IV.C:
1) A description of the 5 (five) most important similar references of deliveries and works, cf. section II.1.4) and section II.2.4), all of which must be carried out within the past 5 (five) years prior to the deadline for the request to participate, cf. part IV, section C. More than 5 (five) references will not be taken into account.
Each reference should preferably include the following information:
— a description of the specific works and delivery;
— information on the candidate’s role and responsibility in the delivery;
— information on the contracting authority;
— information on when the project was carried out (start and end date if it has ended);
— information on the estimated contract sum (if possible).
The description should include a clear indication of which specific part of the reference that is similar to the services as described in section II.1.4) and section II.2.4), including the candidates' participation/role in the performance of the reference.
Only references performed at the time of the deadline for the request to participate will be considered when assessing which candidates have documented the most relevant previous references, cf. section II.2.9). If the reference is ongoing, it is only the part of the works carried out within the past 5 (five) years and completed at the time of the deadline for the request to participate that will be included in the assessment of the references. Consequently, if a part of the reference has not been carried out within the past 5 (five) years, or if a part of the reference has not been completed at the time of the deadline for the request to participate, this particular part of the reference will not be included in the assessment of the reference.
2) The candidate shall provide information on the company’s number of employees at the time of application. The information shall be stated in the European Single Procurement Document, Part IV.C ‘Average annual manpower’.
Reference is made to section VI.3) with regard to the candidates's possibility of relying on the capacity of other entities.
1) The candidate must with a minimum of 2 (two) references demonstrate experience within the last 5 (five) years with major overhaul works of an Alsthom GEC HP-IP0 steam turbine or similar > 200 MW size turbines, where the candidate had the overall responsibility for the execution of the overhauls and re-commissioning of the units.
2) The candidate must as a minimum have 35 employees in 2019.
Section IV: Procedure
Section VI: Complementary information
Candidates who wish to participate in this tender process must fill in the ESPD via Ethics.dk. The ESPD is available on Ethics at the URL stated in Section I.3) of this contract notice together with the rest of the tender documents. The ESPD should be completed via Ethics. Complete the ESPD with the information specified in the contract notice, including Part II.A, II.B, II.C, III.A, III.B, III.C, IV.B and IV.C.
Note that the candidate must submit several ESPDs, if the candidate forms an association of companies or is based on the capacity of other economic operators.
Candidates must in the ESPD fill in the following:
— the name,
— VAT/CVR number,
— postal address,
— contact person,
— whether the candidate is a micro-enterprise, small or medium- sized enterprise, and
— whether the candidate participates in the tender procedure with others (ESPD Part II.A).
The candidate must provide the information requested in Section III: Legal, economic, financial and technical information.
The candidate must confirm that:
— the candidate is not covered by the compulsory exclusion grounds in sections 135 and 136 of the Danish Public Procurement Act (ESPD Part III, paragraphs A, B and C);
— in addition, the candidate must confirm that the candidate is not covered by the voluntary exclusion grounds in section 137 subsection 1 and 2 of the Danish Public Procurement Act (ESPD Part III, Section C).
The requested information forms the basis of the contracting authority's assessment of whether the candidate is suitable for carrying out the Scope of Supply and furthermore which candidates are invited to submit a tender.
If the candidate participates in the tendering procedure with others, in particular as part of a group, consortium, joint venture or the like, all affected participants must submit a separate ESPD. All required information under Part III must be provided for each participant in the consortium. In connection with the suitability assessment, however, it will be the consortium's overall suitability that is assessed. If the required information is not provided by all consortium participants, the offer is not necessarily non-compliant, but it may affect the suitability assessment. In addition, each participant in the individual ESPD must indicate the role of the economic operator in the group, the other economic operators participating in the procedure and, where appropriate, the name of the participating group (ESPD Part II.A). If the candidate is unable to meet the requirements of financial and economic and/or technical and professional capacity, the candidate may rely on the financial and economic and/or technical and professional capacity of other entities. In this case, any subcontractors of the candidate must also enclose a separate ESPD with completed Part II, sections A and B and Part III duly completed by the entities concerned (ESDP Part II, Section C). In connection with the suitability assessment, it will be the total suitability that is assessed, including by combining key figures.
The candidate can only submit one application for pre-qualification. If the same legal entity is part of or otherwise participates in several applications, e.g. submitting its own application, but at the same time being a participant in consortium or the like applying, the candidate must ensure that the participation of the same legal entity does not entail the possibility of mutually influencing the content of the various tenderers' offers. Application for pre-qualification must be submitted electronically to Ethics, cf. section I.3) of the contract notice.
Postal address: Toldboden 2
Postal code: 8800
Telephone: +45 72405600
Internet address: https://naevneneshus.dk/start-din-klage/klagenaevnet-for-udbud/
According to the Danish Act on the Complaints Board for Procurement, etc. (LBK No 593 of 2 June 2016), the following deadlines apply for submission of complaint:
Complaints about not being pre-qualified must be submitted to the Complaints Board for Procurement within 20 calendar days from the day after the day on which the contracting authority has sent a notification to the affected candidates about who has been pre-qualified if the notification has stated a brief account of the relevant reasons for the decision, cf. § 7(1) of the said act.
Complaints about the award of the contract must be made to the Complaints Board within 45 days after the contracting authority has published a notice in the Official Journal of the European Union stating that the contracting authority has concluded a contract. The deadline is calculated from the day on which the notice is published.
Not later than the time a complaint is lodged with the complaints board for invitation to tender, the complainant must notify the contracting authority in writing that the complaint has been submitted to the complaints board for procurement and whether the complaint has been filed in the standstill period, cf. § 6(4). In cases where the complaint has not been lodged during the standstill period, the complainant must also indicate whether a suspensive effect is requested from the complaint, cf. § 12(1).