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Denmark-Taastrup: Engineering services

2020/S 149-366470

Contract award notice – utilities

Results of the procurement procedure

Services

Legal Basis:
Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses
Official name: DSB
National registration number: 25 05 00 53
Postal address: Telegade 2
Town: Taastrup
NUTS code: DK01 Hovedstaden
Postal code: 2630
Country: Denmark
Contact person: Valentina Stojisic
E-mail: vast@dsb.dk
Telephone: +45 24687852

Internet address(es):

Main address: www.dsb.dk

Address of the buyer profile: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/63264

I.2)Information about joint procurement
I.6)Main activity
Railway services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Consultancy Services for Rolling Stock

Reference number: vast 2019 Rolling stock
II.1.2)Main CPV code
71300000 Engineering services
II.1.3)Type of contract
Services
II.1.4)Short description:

DSB forsees consultancy support within Fremtidens Tog, Togmateriel, and Koncernprojekter. DSB is currently conducting several rolling stock procurements to replace DSB’s aging fleet with new, electric rolling stock. This spans a total of three rolling stock procurement projects: New Trains (NT), New Coaches (NC) and Acquisition of Locomotives (AL), managed in the Fremtidens Tog programme. The overall purpose of Fremtidens Tog is to procure, have delivered and implemented modern and reliable electric rolling stock towards 2030 with the least possible risk. Furthermore, DSB has two departments working with projects concerning the existing fleet: Togmateriel and Koncernprojekter.

The contract is tendered as a framework agreement which is divided into four lots with three suppliers on each following lot:

• Lot 1: Technical Advisors

• Lot 2: Maintenance

• Lot 3: Quality Assurance and Safety

• Lot 4: Passenger Experience

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT) (Agree to publish? yes)
Value excluding VAT: 50 000 000.00 DKK
II.2)Description
II.2.1)Title:

Technical Advisors

Lot No: 1
II.2.2)Additional CPV code(s)
71311200 Transport systems consultancy services
71311230 Railway engineering services
71318000 Advisory and consultative engineering services
II.2.3)Place of performance
NUTS code: DK01 Hovedstaden
Main site or place of performance:

Telegade 2, 2630 Taastrup.

II.2.4)Description of the procurement:

Technical Advisors

Advisors with knowledge of and experience with:

a. general train technical knowledge (particularly within electric rolling stock);

b. train IT;

c. LCC;

d. energy verification;

e. WTB interface;

f. ERTMS/ECTS;

g. relevant standards and regulations;

h. infrastructure.

The consultants within this specialist area must possess sufficient and up-to-date knowledge to ensure that the supplier delivers rolling stock of the agreed quality.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 60 %
Price - Weighting: 40 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Insurance: the candidates must have professional liability insurance with an established insurance company with an insurance sum of not less than DKK 25 000 000.00 per loss.

II.2)Description
II.2.1)Title:

Maintenance

Lot No: 2
II.2.2)Additional CPV code(s)
71311200 Transport systems consultancy services
71318000 Advisory and consultative engineering services
71311230 Railway engineering services
II.2.3)Place of performance
NUTS code: DK01 Hovedstaden
NUTS code: DK DANMARK
Main site or place of performance:

Telegade 2, 2630 Taastrup.

II.2.4)Description of the procurement:

Maintenance

Advisors with knowledge of and experience with:

a. RAMS;

b. KPI’s and KPI reporting;

c. maintenance demonstration test;

d. reliability demonstration test;

e. ECM — advisory;

f. maintenance sanagement Systems (implementation, test and use);

g. processes.

Consultants within this specialist area must have the necessary knowledge to support both a partly outsourced rolling stock maintenance (AL), in-house maintenance (NC) and fully outsourced maintenance (NT).

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 60 %
Price - Weighting: 40 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Insurance: the candidates must have professional liability insurance with an established insurance company with an insurance sum of not less than DKK 15 000 000.00 per loss.

II.2)Description
II.2.1)Title:

C. Quality Assurance and Safety

Lot No: 3
II.2.2)Additional CPV code(s)
71311230 Railway engineering services
71311200 Transport systems consultancy services
71318000 Advisory and consultative engineering services
II.2.3)Place of performance
NUTS code: DK01 Hovedstaden
Main site or place of performance:

Telegade 2, 2630 Taastrup.

II.2.4)Description of the procurement:

Quality Assurance and Safety

Advisors with knowledge of and experience with:

a. test and inspection;

b. auditing of quality management systems in the train manufacturing industry;

c. review of plans, schedules, reports, documents, vehicle files etc.;

d. ECM — auditing;

e. monitoring of authority approval processes.

Consultants within this competence area must have the necessary, relevant and up-to-date knowledge in order to ensure that the rolling stock procured will be fully compliant with all relevant rules, regulations and standards. Also, the consultants must adhere to DSB Safety Management System (SLS).

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 60 %
Price - Weighting: 40 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Insurance: the candidates must have professional liability insurance with an established insurance company with an insurance sum of not less than DKK 15 000 000.00 per loss.

II.2)Description
II.2.1)Title:

Passenger Experience

Lot No: 4
II.2.2)Additional CPV code(s)
71311200 Transport systems consultancy services
71318000 Advisory and consultative engineering services
71311230 Railway engineering services
II.2.3)Place of performance
NUTS code: DK01 Hovedstaden
Main site or place of performance:

Telegade 2, 2630 Taastrup.

II.2.4)Description of the procurement:

Passenger Experience

Advisors with knowledge of and experience with:

a. industrial design;

b. ergonomy and human factors;

c. work environment;

d. traffic information.

Consultants within this specialist area must possess the necessary, relevant and updated knowledge in order to ensure that the rolling stock will present itself in a welcoming, pleasant manner to the passengers, thus helping to achieve a satisfying passenger experience.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 60 %
Price - Weighting: 40 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Insurance: The candidates must have professional liability insurance with an established insurance company with an insurance sum of not less than DKK 15 000 000.00 per loss.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.6)Information about electronic auction
An electronic auction has been used
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2020/S 013-027114
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a periodic indicative notice
The contracting entity will not award any further contracts based on the above periodic indicative notice

Section V: Award of contract

Contract No: 1
Lot No: 1
Title:

Consultancy Services for Rolling Stock

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
23/06/2020
V.2.2)Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
V.2.4)Information on value of the contract/lot (excluding VAT) (Agree to publish? yes)
Initial estimated total value of the contract/lot: 20 000 000.00 DKK
Total value of the contract/lot: 2 000 000.00 DKK
V.2.5)Information about subcontracting
V.2.6)Price paid for bargain purchases

Section V: Award of contract

Contract No: 2
Lot No: 1
Title:

Consultancy Services for Rolling Stock

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
23/06/2020
V.2.2)Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
V.2.4)Information on value of the contract/lot (excluding VAT) (Agree to publish? yes)
Initial estimated total value of the contract/lot: 20 000 000.00 DKK
Total value of the contract/lot: 20 000 000.00 DKK
V.2.5)Information about subcontracting
V.2.6)Price paid for bargain purchases

Section V: Award of contract

Contract No: 3
Lot No: 1
Title:

Consultancy Services for Rolling Stock

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
23/06/2020
V.2.2)Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
V.2.4)Information on value of the contract/lot (excluding VAT) (Agree to publish? yes)
Initial estimated total value of the contract/lot: 20 000 000.00 DKK
Total value of the contract/lot: 20 000 000.00 DKK
V.2.5)Information about subcontracting
V.2.6)Price paid for bargain purchases

Section V: Award of contract

Contract No: 1
Lot No: 2
Title:

Consultancy Services for Rolling Stock

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
23/06/2020
V.2.2)Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
V.2.4)Information on value of the contract/lot (excluding VAT) (Agree to publish? yes)
Initial estimated total value of the contract/lot: 10 000 000.00 DKK
Total value of the contract/lot: 10 000 000.00 DKK
V.2.5)Information about subcontracting
V.2.6)Price paid for bargain purchases

Section V: Award of contract

Contract No: 2
Lot No: 2
Title:

Consultancy Services for Rolling Stock

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
23/06/2020
V.2.2)Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
V.2.4)Information on value of the contract/lot (excluding VAT) (Agree to publish? yes)
Initial estimated total value of the contract/lot: 10 000 000.00 DKK
Total value of the contract/lot: 10 000 000.00 DKK
V.2.5)Information about subcontracting
V.2.6)Price paid for bargain purchases

Section V: Award of contract

Contract No: 3
Lot No: 2
Title:

Consultancy Services for Rolling Stock

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
23/06/2020
V.2.2)Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
V.2.4)Information on value of the contract/lot (excluding VAT) (Agree to publish? yes)
Initial estimated total value of the contract/lot: 10 000 000.00 DKK
Total value of the contract/lot: 10 000 000.00 DKK
V.2.5)Information about subcontracting
V.2.6)Price paid for bargain purchases

Section V: Award of contract

Contract No: 1
Lot No: 3
Title:

Consultancy Services for Rolling Stock

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
23/06/2020
V.2.2)Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
V.2.4)Information on value of the contract/lot (excluding VAT) (Agree to publish? yes)
Initial estimated total value of the contract/lot: 10 000 000.00 DKK
Total value of the contract/lot: 10 000 000.00 DKK
V.2.5)Information about subcontracting
V.2.6)Price paid for bargain purchases

Section V: Award of contract

Contract No: 2
Lot No: 3
Title:

Consultancy Services for Rolling Stock

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
23/06/2020
V.2.2)Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
V.2.4)Information on value of the contract/lot (excluding VAT) (Agree to publish? yes)
Initial estimated total value of the contract/lot: 10 000 000.00 DKK
Total value of the contract/lot: 10 000 000.00 DKK
V.2.5)Information about subcontracting
V.2.6)Price paid for bargain purchases

Section V: Award of contract

Contract No: 3
Lot No: 3
Title:

Consultancy Services for Rolling Stock

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
23/06/2020
V.2.2)Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
V.2.4)Information on value of the contract/lot (excluding VAT) (Agree to publish? yes)
Initial estimated total value of the contract/lot: 10 000 000.00 DKK
Total value of the contract/lot: 10 000 000.00 DKK
V.2.5)Information about subcontracting
V.2.6)Price paid for bargain purchases

Section V: Award of contract

Contract No: 1
Lot No: 4
Title:

Consultancy Services for Rolling Stock

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
23/06/2020
V.2.2)Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
V.2.4)Information on value of the contract/lot (excluding VAT) (Agree to publish? yes)
Initial estimated total value of the contract/lot: 10 000 000.00 DKK
Total value of the contract/lot: 10 000 000.00 DKK
V.2.5)Information about subcontracting
V.2.6)Price paid for bargain purchases

Section V: Award of contract

Contract No: 2
Lot No: 4
Title:

Consultancy Services for Rolling Stock

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
23/06/2020
V.2.2)Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
V.2.4)Information on value of the contract/lot (excluding VAT) (Agree to publish? yes)
Initial estimated total value of the contract/lot: 10 000 000.00 DKK
Total value of the contract/lot: 10 000 000.00 DKK
V.2.5)Information about subcontracting
V.2.6)Price paid for bargain purchases

Section VI: Complementary information

VI.3)Additional information:

Participation in the tendering procedure may only take place by electronic means via the electronic tendering system used by the contracting entity, see the address set out in section I.3). The tendering procedure may be accessed under the tab ‘Ongoing public procedures’. For access to the procurement documents, the candidate must be registered or register as a user.

If the application contains several versions of the same document, the latest uploaded version will apply.

All communication in connection with the tender procedure, including questions and answers, must take place through the electronic tendering system.

Interested operators are requested to keep updated via the electronic tendering system. If the candidate/tenderer encounters problems with the system, please contact support by e-mail, dksupport@eu-supply.com, or telephone +45 70208014.

The candidate must submit as its application an ESPD as preliminary documentation of the cir-cumstances set out in section 148(1), paras (1)-(3) of the Danish Public Procurement Act, cf. s.11 of Ministerial Order on procurement by entities operating in the water, energy, transport and postal services sectors. For groups of operators (e.g. a consortium), a separate ESPD must be submitted for each participating economic operator. If the candidate relies on the capacity of other entities, an ESPD must be submitted for each of the entities on which the candidate relies.

The candidate must also submit a letter of commitment in which the entity/entities on which the candidate re-lies has/have undertaken joint and several liability with the candidate if the candidate is awarded the contract. The form is enclosed as an attachment to the tender specifications.

The candiate will be excluded from participation in the tendering procedure if the candidate is subject to the compulsory grounds for exclusion set out in ss.135 and 136 of the Danish Public Procurement Act, unless the candidate has submitted sufficient documentation for its reliability in accordance with s.138 of the Danish Public Procurement Act, cf. s.10(1), para. (2) of the Danish Implementing Order (implementeringsbekendtgørelsen).

In the prequalification application (the request to be considered as a candidate to submit tender), the candidate must state which lot the application relates to (lot 1-4). If this is not indicated, the application will be deemed to apply to all of them. The applications for each lot, respectively, will be evaluated independently of each other. Accordingly, a candidate may be prequalified for one lot without necessarily being prequalified for one of the others also. Each candidate may submit only one prequalification application per lot. The specific conditions for submitting tenders are stated in the procurement documents.

As regards section II.2.6), it should be noted that the amount is an estimate of the expected contract price for the entire duration of the contract, including the price of all options. The estimate is based on the historical consumption of over the last 4 years.

An information meeting will be held on 4 March 2020, 14.00-16.00 CET DK at Telegade 2, 2630 Taastrup. For practical reasons, operators interested in participating in the meeting are asked to sign up via the electronic tendering system not later than 2 days before the meeting with indication of name of business and number of participants. The contracting entity may reduce the number of participants per business. The contracting entity will draw up brief minutes of the information meeting which will be published via the electronic tendering system.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Klagenævnet for Udbud
Postal address: Toldboden 2
Town: Viborg
Postal code: 8800
Country: Denmark
E-mail: klfu@naevneneshus.dk
Telephone: +45 72405708

Internet address: https://erhvervsstyrelsen.dk/klagevejledning-0

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk), the following deadlines apply to the lodging of complaints:

Complaints for not having been selected must be submitted to the Danish Complaints Board for Public Procurement before the expiry of 20 calendar days, see section 7(1) of the Act, from the day after submission of notification to the candidates concerned of the identity of the successful tenderer if the notification is accompanied by an explanation of the grounds for the decision in accordance with section 2(1), para. (1) of the Act.

In other situations, complaints of award procedures, see section 7(2) of the Act, must be lodged with the Danish Complaints Board for Public Procurement before the expiry of:

1) 45 calendar days after the contracting entity has published a notice in the Official Journal of the European Union that the contracting entity has entered into a contract. The deadline is calculated from the day after the day when the notice was published.

2) 30 calendar days calculated from the day after the day when the contracting entity has notified the tenderers concerned that a contract based on a framework agreement with reopening of competition or a dynamic purchasing system has been entered into if the notification includes an explanation of the relevant grounds for the decision.

3) 6 months after the contracting entity has entered into a framework agreement calculated from the day after the day when the contracting entity has notified the affected applicants and tenderers, see section 2(2) of the Act.

Not later than at the time of lodging a complaint with the Danish Complaints Board for Public Procurement, the complainant must notify the contracting entity in writing that a complaint has been lodged with the Danish Complaints Board for Public Procurement and whether the appeal was lodged during the standstill period, see section 6(4) of the Act. In cases where the complaint was not lodged within the standstill period, the complainant must furthermore indicate whether a suspensory effect of the complaint has been requested, see clause 12(1) of the Act.

The e-mail address of the Complaints Board for Public Procurement is set out in section VI.4.1).

The Complaints Board’s own complaints procedure is available at www. erhvervsstyrelsen.dk

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Konkurrence- og Forbrugerstyrelsen
Postal address: Carl Jacobsens Vej 35
Town: Valby
Postal code: 2500
Country: Denmark
E-mail: kfst@kfst.dk
Telephone: +45 41715000

Internet address: http://www.kfst.dk

VI.5)Date of dispatch of this notice:
30/07/2020

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