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Denmark-Copenhagen: Miscellaneous general and special-purpose machinery

2021/S 012-024384

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: The Danish Royal Theatre
National registration number: 10842255
Postal address: August Bournonvilles Passage 2-8
Town: København K
NUTS code: DK01 Hovedstaden
Postal code: 1017
Country: Denmark
Contact person: Søren Nylin
E-mail: SONY@kglteater.dk
Telephone: +45 25517864
Internet address(es):
Main address: https://kglteater.dk/en/
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=291152&B=KA
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=291152&B=KA
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Replacement of the Stage Control System and Upgrading of the Stage Machinery of The Royal Playhouse (1)

II.1.2)Main CPV code
42900000 Miscellaneous general and special-purpose machinery
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Replacement of overstage and understage control system including electrical drives with pluggable and/or switchable spares and integrated control system with multiple desks. Upgrading of brakes and addition of load cells to hoists. Conversion of 6 lighting hoists, 3 acoustic doors and safety curtain from hydraulic to electrical prime movers. Addition of locks to stage podiums and cloth store lift.

II.1.5)Estimated total value
Value excluding VAT: 30 000 000.00 DKK
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
34990000 Control, safety, signalling and light equipment
42418000 Lifting, handling, loading or unloading machinery
45212320 Construction work for buildings relating to artistic performances
45212322 Theatre construction work
45237000 Stage construction works
48151000 Computer control system
II.2.3)Place of performance
NUTS code: DK01 Hovedstaden
II.2.4)Description of the procurement:

Provision of design, manufacturing, installation, and commissioning services to:

1) Replace existing hydraulic pump control system including soft starters;

2) Convert safety curtain from direct hydraulic lift to counterweight with electrical hoist and electro-magnetic arrestor;

3) Convert rising acoustic door hoists from rotary hydraulic drive to electrical motor drive;

4) Convert lighting bridge hoists from rotary hydraulic drive to electrical motor drive;

5) Add load cells to the majority of hoists;

6) Add slackwire detection to some hoists;

7) Add electro-mechanical locks to hydraulic cylinders driving stage podiums;

8) Add guide clamping mechanisms to stage podiums to prevent lateral motion when at or below stage level;

9) Add electro-mechanical end-stops to vertical hydraulic cylinders driving the cloth store elevator;

10) Replace distributed electrical drive cabinets for overstage machines complete with cross-pluggable spare drives;

11) Replace electrical drives for SpiraLift driven orchestra elevator;

12) Replace electrical drives for screw-jack driven compensating elevators;

13) Replace electrical drives for revolve;

14) Replace control electronics, and if necessary hydraulic valves, for stage podiums;

15) Replace control electronics, and if necessary hydraulic valves, for cloth store elevator;

16) Add switchable spare drives for all understage machinery;

17) Replace all encoders on all machines;

18) Upgrade all electro-mechanical brakes to use proximity sensor rather than microswitch based actuator motion detection;

19) Replace central control system, servers, network and UPS equipment to include emergency fire control operation of safety curtain and acoustic doors in a power failure;

20) Provide a range of wired and wireless control desks with new cabling infrastructure and control outlets;

21) Decommissioning, strip-out and disposal of redundant equipment and hydraulic systems.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 30 000 000.00 DKK
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 17
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

1) Convert safety curtain from direct hydraulic lift to counterweight with electrical hoist and electro-magnetic arrestor.

If this option is not taken then the existing control electronics, and if necessary hydraulic valves, for the safety curtain drive cylinder shall be replaced.

2) Add slackwire detection to some hoists;

3) Add electro-mechanical locks to hydraulic cylinders driving stage podiums;

4) Add guide clamping mechanisms to stage podiums to prevent lateral motion when at or below stage level;

5) Add electro-mechanical end-stops to vertical hydraulic cylinders driving the cloth store elevator.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
List and brief description of selection criteria:

The tenderer's equity in the most recent financial year available and the tenderer's total annual turnover in the 3 latest financial years available.

If the tenderer relies on the economic and financial capacity of other entities in relation to the fulfilment of minimum requirements, see below, the tenderer and the entities in question will be required by the contracting entity to undertake joint and several liability for the performance of the contract.

The ESPD serves as provisional documentation that the tenderer fulfils the minimum suitability requirements in respect of economic and financial capacity.

Before the award decision is made, the tenderer to whom the contracting entity intends to award the contract must submit documentation that the information stated in the ESPD is accurate.

Upon the contracting entity's request, the following documentation of economic and financial capacity must be submitted:

The operator's balance sheets or extracts from balance sheets in the most recent annual report/financial statement available if publication of the balance sheets is required under law in the country in which the operator is established, or other documentation of the size of the equity. For groups of operators (e.g. a consortium), the information in the most recent annual report/financial statement available must be submitted for each participating operator in the group. Where an operator relies on the economic and financial capacity of other entities (e.g. a parent company, a sister company or a subcontractor), information for such other entities must be provided as well.

A statement regarding the operator's total turnover in the 3 most recent annual reports/financial statements available, depending on when the operator was set up or started trading, if the figures for this turnover are available. For groups of operators (e.g. a consortium), the information in the 3 most recent annual reports/financial statements available must be submitted for each participating operator in the group. Where an operator relies on the economic and financial capacity of other entities (e.g. a parent company, a sister company or a subcontractor), information for such other entities must be provided as well.

Minimum level(s) of standards possibly required:

As a minimum requirement, the tenderer must show a positive (above zero) equity in the most recent annual report/financial statement available. If the tenderer relies on the capacities of other entities, the equity is to be calculated as the total equity of the operator and such other entities in the most recent annual report/financial statement available. For groups of operators (e.g. a consortium), the equity is calculated as the total equity of the operators in the most recent annual report/financial statement available. The information is to be stated in section IV.B of the ESPD.

As a minimum requirement, a total annual turnover of at least DKK 60 million is required in each of the 3 latest annual reports/financial statements available. If the tenderer relies on the capacities of other entities, the turnover is to be calculated as the total turnover of the tenderer and such other entities in each of the 3 latest annual reports/financial statements available. For groups of operators (e.g. a consortium), the turnover is calculated as the total turnover of the operators in each of the 3 latest annual reports/financial statements available. The information is to be stated in section IV.B of the ESPD.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

The tenderer must submit the ESPD with the following information:

Details of at least 3 references regarding comparable services, see sections II.1.4) and II.2.4), that the tenderer has completed in the latest 7 years before the deadline for tender submission.

To fulfill the minimum requirement stated below, the 3 references shall individually or combined include examples of all of the following:

— complete control system upgrades of a third-party installation (not upgrades of the tenderer’s own installations);

— provision of distributed drives with spare drives that are cross plugged with automatic re-assignment of hoist ID after patching;

— provision of elevator drive suites with switchable spare drives;

— a control system with the following key features:

• third party certification to the EN61508 functional safety standard from a nationally approved Notified Body;

• a fully redundant control network and central servers with seamless failover in the event of a network, server, or control desk failure;

• an integrated telemetry system capable of recording all operator interactions plus real-time hoist and drive parameters for the duration of every axis motion, all for later analysis by local or remote service personnel;

• wireless control desks that operate on Wi-Fi frequencies in the 5GHz Band;

• proven upgradeability of control desks, central servers, and axis controllers to provide long-term support of the control system over a minimum of 15 years (for example provide examples of how the non-availability of sub-components as they reach end-of-manufacture have been addressed).

Only references relating to services carried out at the time of tender submission will be given importance in the evaluation of whether the minimum requirement belowhave been complied with. In the case of an ongoing task, only the part of the services already performed at the time of tender submission will be included in the evaluation of the reference.

Each reference shall include a brief description of the deliveries made. It should include a clear description of the services set out in sections II.1.4) and II.2.4) and the services listed above to which the delivery is related and the tenderer's role(s) in the performance of the delivery. The reference shall include the financial value of the delivery, the date of delivery and the name of the customer and details of the customer’s contact person.

When indicating the date of delivery, the tenderer is requested to indicate the date of commencement and finalisation of the delivery. If this is not possible, e.g. if the tasks were performed on a continuous basis, the tenderer should indicate how the date is specified.

No more than 5 references may be stated, irrespective of whether the tenderer is a single operator, relies on the technical capacity of other entities, or is a group of operators (e.g. a consortium).

If the tenderer relies on the professional experience of other entities for the performance of specific parts of the services comprised by the contract, see section II.2.4), such specific parts of the services under the contract must be performed by the entity on which the tenderer relies.

The ESPD serves as provisional documentation that the tenderer fulfils the minimum requirements in respect of technical and professional ability.

Before the award decision is made, the tenderer to whom the contracting entity intends to award the contract must submit documentation that the information stated in the ESPD is accurate, including the third party certificates regarding functional safety stated above. No other documentation of technical and professional capacity will be required from the tenderer. However, the contracting entity reserves the right to contact the tenderer or the customer stated in the reference for verification of the information stated in the reference, including the dates of the reference indicated.

Minimum level(s) of standards possibly required:

At least three (3) references regarding delivery of comparable services. The references must individually or combined include the services stated above in section III.1.3). The combined value of the references must be at least EUR 10 million.

III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

The contract includes a labour clause obligating the tenderer to ensure that workers who contribute to the performance of the contract in Denmark are secured pay, hours of work and other labour conditions which are not less favourable than those established for work of the same character under a collective agreement entered into by the most representative organisations of workers and employers in Denmark in the trade or industry concerned in force throughout the territory of Denmark.

The contract lays down requirements on compliance with the law on processing of personal data.

If the contract is awarded to a group of operators (such as a consortium), the participants of the group must undertake joint and several liability and appoint a joint representative.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 19/02/2021
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 19/02/2021
Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Participation in the tendering procedure may only take place via the electronic tendering system used by the contracting entity, see section I.3). For access to the procurement documents, the tenderer must register as a user.

If a tender contains several versions of the same document, the latest uploaded version will apply.

All communication in connection with the tender procedure, must take place through the electronic tendering system. Questions should be submitted not later than 5 February 2021. For further information see Tender Specifications, section 4, and Appendix B, section 2.

Interested operators are requested to keep updated via the electronic tendering system. If the tenderer encounters problems with the system, please contact support by e-mail, dksupport@eu-supply.com, or telephone (+45) 70 20 80 14.

The tenderer must together with its tender submit an ESPD as preliminary documentation of the circumstances set out in section 148(1), paras 1-3 of the Danish Public Procurement Act (udbudsloven). For groups of operators (e.g. a consortium), a separate ESPD must be submitted for each participating operator. If the tenderer relies on the capacities of other entities, an ESPD must be submitted for each of the entities on which the tenderer relies.

In this procedure, the tenderer may rely on the technical and/or financial capacity of other operators to fulfil the suitability requirements stated in section III.1.2) and III.1.3). The operator(s) making its/their technical and/or financial capacity available to the candidate must sign a letter of commitment. The form is enclosed as an attachment to the tender specifications.

The tenderer will be excluded from participation in the tender procedure if the tenderer is subject to the compulsory grounds for exclusion set out in sections 135 and 136 of the Danish Public Procurement Act, and the exclusion ground stated in the Danish Public Procurement Act, section 137(1), para 2, unless the tenderer has submitted sufficient documentation of its reliability in accordance with section 138 of the Danish Public Procurement Act.

Before the award decision is made, the tenderer to whom the contracting entity intends to award the contract must provide documentation of the information submitted in the ESPD pursuant to sections 151-152, cf. section 153 of the Danish Public Procurement Act.

Further information:

As regards section II.2.7): Signing of the contract is expected to take place in March 2021 and the works must be completed by 8 August 2021. Following handover of the completed works, there will be a 1 year warranty period.

An information meeting including a site visit is expected to be held January 28, at 12.00 noon CET at the address Sankt Annæ Pl. 36, 1250 Copenhagen. The contracting entity reserves the right to change the meeting into a virtual meeting and change the date of the meeting. Notification hereof will be given no later than 7 days before the meeting. Operators interested in participating in the meeting are asked to sign up via the electronic tendering system not later than 3 days before the meeting with indication of business name and number of participants. The contracting entity may reduce the number of participants per business. The contracting entity will draw up brief minutes of the information meeting which will be announced to all tenderers participating in the tender procedure via the electronic tendering system.

The contracting entity may use the procedure of section 159(5) of the Danish Public Procurement Act in the event that tenders do not comply with the formal requirements of the procurement documents.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Klagenævnet for Udbud (The Danish Complaints Board for Public Procurement)
Postal address: Nævnenes Hus, Toldboden 2
Town: Viborg
Postal code: 8800
Country: Denmark
E-mail: klfu@naevneneshus.dk
Telephone: +45 72405600
Internet address: https://klfu.naevneneshus.dk/
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk), the following deadlines apply to the lodging of complaints:

Complaints for not having been selected must be submitted to the Danish Complaints Board for Public Procurement before the expiry of 20 calendar days, see section 7(1) of the Act, from the day after submission of notification to the candidates concerned of the identity of the successful tenderer where the notification is accompanied by an explanation of the grounds for the decision in accordance with section 2(1), para (1) of the Act and section 171(2) of the Danish Public Procurement Act.

In other situations, complaints of award procedures, see section 7(2) of the Act, must be lodged with the Danish Complaints Board for Public Procurement before the expiry of:

1) 45 calendar days after the contracting entity has published a notice in the Official Journal of the European Union that the contracting entity has entered into a contract. The deadline is calculated from the day after the day when the notice was published.

2) 30 calendar days calculated from the day after the day when the contracting entity has notified the candidates concerned that a contract based on a framework agreement with reopening of competition or a dynamic purchasing system has been entered into where the notification has included an explanation of the relevant grounds for the decision.

3) 6 months after the contracting entity entered into a framework agreement calculated from the day after the day when the contracting entity notified the candidates and tenderers concerned, see section 2(2) of the Act and section 171(4) of the Danish Public Procurement Act.

4) 20 calendar days calculated from the day after the contracting entity has submitted notification of its decision, see section 185(2) of the Danish Public Procurement Act.

Not later than at the time of lodging a complaint with the Danish Complaints Board for Public Procurement, the complainant must notify the contracting entity in writing that a complaint has been lodged with the Danish Complaints Board for Public Procurement and whether the appeal was lodged during the standstill period, see section 6(4) of the Act. In cases where the complaint was not lodged within the standstill period, the complainant must furthermore indicate whether a suspensory effect of the complaint has been requested, see section 12(1) of the Act.

The e-mail address of the Complaints Board for Public Procurement is set out in section VI.4.1).

The Complaints Board’s own complaints procedure is available at https://naevneneshus.dk/start-din-klage/klagenaevnet-for-udbud/vejledning/

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Konkurrence- og Forbrugerstyrelsen (The Danish Competition and Consumer Authority)
Postal address: Carl Jacobsens Vej 35
Town: Valby
Postal code: 2500
Country: Denmark
E-mail: kfst@kfst.dk
Telephone: +45 41715000
Internet address: http://www.kfst.dk
VI.5)Date of dispatch of this notice:
14/01/2021

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