Denmark-Taastrup: Transport systems consultancy services
Contract award notice – utilities
Results of the procurement procedure
Section I: Contracting entity
National registration number: 25 05 00 53
Postal address: Telegade 2
NUTS code: DK01 Hovedstaden
Postal code: 2630
Contact person: Valentina Stojisic
Telephone: +45 24687852
Main address: https://www.dsb.dk/
Address of the buyer profile: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/63264
Section II: Object
Multi-disciplinary Consultancy Services for Copenhagen Future Rail Network
With this tender DSB seek one consultant to deliver multi-disciplinary consultancy services to assist DSB with replacing the current semiautomatic S-train system with a fully automated S-train system. This includes tender for new S-trains as well as upgrading the current infrastructure, safety system, passenger information systems, etc. to a full scale GoA4 operation. As part of the automation programme also a restructuring of the organization around the Copenhagen S-bane will take place. The existing S-train fleet will reach its planned technical end-of-line in the years 2026-36. From 2028 and app. 10 years ahead new driverless S-trains must therefore be set in operation in parallel with the current conventional S-trains are being phased out of operation. Transforming the 85-year-old railway for a driverless system constitutes a highly complex and extensive conversion programme.
DSB tender out a non exclusive frame work agreement without a guaranteed minimum spend. The consultant shall assist DSB in delivering the below mentioned main components of the programme and in achieving a smooth S-train transition over the next app. 20 years provided both prolongation are exercised. The vision for the S-network is to deliver attractive mobility for customers to accommodate the population growth in the Danish capital region while securing financial and sustainable efficiency. Main Components are:
1) Tender, test and roll out of new automatic EMU fleet and automation. It is expected to tender out design, provision and technical integration of automated fleet and equipment and essential parts thereof; and technology to support automated operation and essential parts of its maintenance. The expected technology to support automated operation in question will be e.g. passenger information system, train and platform monitoring, and communication between passengers and the control room.
2) Analysis, tender, test and roll out of Obstacle Detection System (ODS) and platform safety systems. It is expected to tender out relevant obstacle detection systems, including all platform components, SCADA systems and fencing at platforms and lineside allowing safe and punctual operations without train drivers in an automated train system in a brownfield network (172 km/84 stations/200 platforms.
3) Tender and management of changes to and maintenance of the existing infrastructure. Procurement, management and implementation of new infrastructure elements and/or upgrades of the existing infrastructure. This includes signaling, passenger information, rail systems, depots, platform adjustments, stabling facilities etc. and operational procedures allowing for a GoA4 operation and procurement of maintenance of new and existing infrastructure.
4) Develop and manage a system design and necessary integration. This includes engineering of the entire S-train system and building of a solid operational and commercial concept and ensuring the impact is distributed correctly to the different parts of the engineering organization.
5) Building and implementation of a new organisation. This includes to plan, develop and manage the potential reorganizing of the current set up on the public side by creating one public entity where today two parties exist (infrastructure manager/railway operator) including stakeholder and business change management.
6) Plan and deliver a smooth Transition. It is foreseen that the actual transition period will be up to 10 years where the S-train system will transfer from GoA2 mode (STO) to GoA4 mode (UTO). Managing the entire transition to ensure stable service offerings to travellers without performance drops throughout the transition phase will require thorough planning across all Main Components. See also Schedule 4 Programme and Work description. All this requires consultancy services within a wide range of service areas. The service Areas are described in Schedule 5 services and expertise. Please note that the final strategy and scope for the programme await political decision. Hence, the exact number of completed tenders and the timeframe for tenders covered by this contract has not been finally decided, but DSB expects that tenders of automated rolling stock and obstacle detective system are to commence immediately after contract signature. Please note that the current programme plan anticipates this contract to commence in December 2020. However a number of currently ongoing activities are being affected by the Covid-19 situation and other activities are at risk. Seen together this situation might result in a later commencement of this contract and push the start date from December 2020 to Q1 2021, cf. Schedule 4.
An early information meeting has been conducted prior to this call for tenders. Relevant material from this information meeting is also accessible in EU-supply. As regards section II.2.9) it should be noted that each candidate may only submit one application for pre-qualification.
Section IV: Procedure
Section V: Award of contract
Multi-disciplinary Consultancy Services for Copenhagen Future Rail Network
National registration number: 44623528
Postal address: Parallelvej 2
Town: Kongens Lyngby
NUTS code: DK0 DANMARK
Postal code: 2800
National registration number: 3393325
Postal address: Boundary House, Boston Road
NUTS code: UK UNITED KINGDOM
Postal code: W7 2QE
Country: United Kingdom
National registration number: 556540-0677
Postal address: Mölndalsvägen 24
NUTS code: SE SVERIGE
Postal code: 412 63
Section VI: Complementary information
Participation may only take place via the electronic tendering system, see section I.3). The procedure may be accessed under the tab ‘Ongoing public invitations to tender’. For access to the procurement documents, the candidate must be registered or register as a user. If the application contains several versions of the same document, the latest uploaded version will apply. All communication, including questions and answers, must take place through the electronic tendering system. DSB would prefer that questions regarding pre-qualification are submitted latest Maj 27 2020. Interested operators are requested to keep updated via the electronic tendering system. If the candidate encounters problems with the system, please contact support by e-mail, firstname.lastname@example.org, or telephone (+45) 70 20 80 14. The candidate must submit as its application an ESPD as preliminary documentation of the circumstances set out in s. 148(1), paras (1)-(3) of the Danish Public Procurement Act (DPPA), cf. s.11 of Ministerial Order No 1624 of 15 December 2015. The ESPD is to be completed directly in the electronic tendering system. The candidate shall in Part II, Section A, of the ESPD reply to if the candidate is participating in the procurement procedure together with others (e.g. a consortium). For groups of operators (e.g. a consortium), a separate ESPD must be submitted for each participating economic operator. In addition, a signed consortium declaration shall be submitted as part of the application, declaring that each operator in the consortium is jointly and severally liable, directly and unconditionally, to DSB for any obligation in relation to the consortium’s tender. The candidate is encouraged to use the template in Appendix A uploaded in EU-supply. If the candidate relies on the capacity of other entities, an ESPD must be submitted for each of the entities on which the candidate relies. In addition, a support declaration from each supporting entity must be submitted as part of the application, declaring that capacities will be made available to the candidate. Where the candidate relies on the capacities of other entities regarding the criteria relating to economic and financial standing the supporting entity/entities shall undertake joint and several liability, directly and unconditionally, with the candidate if the candidate is awarded the contract. The candidate is encouraged to use the template in Appendix B uploaded in EU-supply. The candidate will be excluded from participation in the tendering procedure if the candidate is subject to the compulsory grounds for exclusion set out in ss.135 and 136 of the DPPA, cf. s.10, para. (1) of the Ministerial Order, unless the candidate has submitted sufficient documentation for its reliability, cf. s.138 of the DPPA, cf. s.10(1), para. (2) of the Ministerial Order. Before the decision to award the contract is made, the tenderer to whom DSB intends to award the contract must provide documentation of the information submitted in the ESPD pursuant to s. 151 and 152(3), cf. s. 11 of the Ministerial Order. DSB intends to ask for documentation after pre-qualification. The procurement is conducted subject to political decision, cf. II.2.4) and the achievement of the necessary funding basis. DSB reserves the right to conduct the negotiations in several stages for the purpose of limiting the number of tenders for negotiation. Please note, that the estimated value stated in section II.1.5) is based on others programme cost and is DSB’s best estimate of the maximal contract value at the time being, however the actual maximal contract value can turn out to be higher than the estimated contract value primarily due to challenges regarding DSB’s ability to recruit the needed internal staff, uncertainties due to the fact that the final strategy and scope for the programme is not yet politically decided and due to uncertainties regarding the extent of needed infrastructure work and chosen organization.
Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk), the following deadlines apply to the lodging of complaints:
Complaints for not having been selected must be submitted to the Danish Complaints Board for Public Procurement before the expiry of 20 calendar days, see section 7(1) of the Act, from the day after submis-sion of notification to the candidates concerned of the identity of the successful tenderer where the notification is accompanied by an explanation of the grounds for the decision in accordance with section 2(1), para (1) of the Act.
In other situations, complaints of award procedures, see section 7(2) of the Act, must be lodged with the Danish Complaints Board for Public Procurement before the expiry of:
1) 45 calendar days after DSB has published a notice in the Official Journal of the European Union that DSB has entered into a contract. The deadline is calculated from the day after the day when the notice was published.
2) 30 calendar days calculated from the day after the day when DSB has notified the candidates concerned that a contract based on a framework agreement with reopening of competition or a dynamic purchasing system has been entered into where the notification has included an explanation of the relevant grounds for the decision.
3) 6 months after DSB entered into a framework agreement calculated from the day after the day when DSB notified the candidates and tenderers concerned, see section 2(2) of the Act.
Not later than at the time of lodging a complaint with the Danish Complaints Board for Public Procure-ment, the complainant must notify DSB in writing that a complaint has been lodged with the Danish Complaints Board for Public Procurement and whether the appeal was lodged during the standstill period, see section 6(4) of the Act. In cases where the complaint was not lodged within the standstill period, the complainant must furthermore indicate whether a suspensory effect of the complaint has been requested, see clause 12(1) of the Act.
The e-mail address of the Complaints Board for Public Procurement is set out in section VI.4.1).
The Complaints Board’s own complaints procedure is available at https://klfu.naevneneshus.dk/